Changes or additions to the basic schedule are recommended by the departments and individuals who use the records on a daily basis. A records retention schedule is a document that identifies and describes a state agencys records and the lengths of time that each type of record called a record series must be retained. Records to be destroyed must be covered by a library of virginia approved general or specific records retention and disposition schedule and the retention period for the records must have expired. Records retention schedule university of texas system.
Regularly scheduled archiving, purging, and proper disposal of records and information is a standard practice throughout cpa. Retention schedules for legislative bodies are created by their respective bodies although the state archives works closely with the legislature on these schedules. State and local government records management training. Records management retention schedules library of virginia. We provide free initial consultation about retention. Records retention schedule texas department of family. The destruction of state records is prescribed by texas government code 441, subchapter l, section 441. This schedule establishes mandatory minimum retention periods for records that are usually found in justice andor municipal courts. The retention period for the record copy of each records series listed on the approved slr 105, records retention schedule, should be consulted before taking any action to destroy records. It is for use by state agency fleet managers and others in regard to state vehicle fleet operations and reporting, and contains information about reporting in txfs, active fleet size, waivers, alternative. Texas tech university system records retention schedule. Local schedule lc revised second edition retention schedule for records of justice and municipal courts. Main page content document files records retention schedule.
Original paper records listed in this schedule may be disposed of prior to the expiration of their minimum retention periods if they have been microfilmed or electronically stored pursuant to the provisions of the local government code, chapter 204 or chapter 205, as applicable, and rules of the texas state library and archives commission. The texas department of state health services records retention schedule was recertified on may 23, 2012. Read details on cpas records retention schedule as published on the texas state library and archives commission site. By agreement among the hhs records management officers, dshs also is the record holder of most legacy agency.
The retention schedule is based on the dshs organizational chart. Texas administrative code, title, chapter 6, section 6. State item ut code record series title retention period archival comments vital university of texas at austin records retention schedule 1. Maintaining the official history of texas government, the state archives includes archival government records dating back to the 18th century. We offer complete retention management and research tools. Records retention schedule by alphabetically by program name. State of texas records retention schedule slr 105 form slr 105c must accompany this form. Amendment 1 to your agencys 4th recertification ofyour records retention schedule is approved for use as of august 8, 2016 your currently records retention schedule and. The university of texas at san antonio records retention schedule is adopted as an administrative rule of the university of texas at san antonio and is certified by the texas state library and archives commission the utsa records retention schedule provides a list of official state records for each department on the campus, and prescribes the periods of authorized retention. Texas, for example, requires agencies to retain social media messages and posts in accordance with its state records retention schedule. Office of vehicle fleet management texas comptroller of. Records retention schedule texas alcoholic beverage.
These schedules list records common to most government functions. University of texas at austin records retention schedule. The retention schedule sets policies in place on how documents are created and the length of time that is legally and functionally required before destruction, ensuring that inactive records are being purged on a regular basis following record management and document destruction guidelines. This records control schedule establishes retention requirements for most harris county records. Unless these retention schedules have been adopted by your local government by filing a declaration of compliance form slr 508, the retention periods listed in the schedules may not be used for the destruction of your records. Statutory authority for establishing records retention requirements in 1965, the missouri general assembly established a state records commission to approve retentions for records produced by state agencies. This question is also germane to archivists dealing with correspondence management systems that automatically convert received email into database data, like lockheed martins iq product. Retention schedule texas department of state health. The texas state archives preserves and documents the heritage and culture of texas by identifying, collecting, and making available for research the permanently valuable official records of texas government. State of connecticut records retention schedule m6. A request for authority to destroy unscheduled records form slr 501 should be used for this purpose. The university of texas at austin records retention schedule. Texas state agencies and public universities are required to submit their retention schedules to tslac on a timetable established by administrative rule.
Reporting fraud in programs texas workforce commission. Records retention schedule louisiana secretary of state. The law provides further that each schedule must state the. If the retention period for the record is permanent in this schedule, authority to dispose of the damaged record must be obtained from the director and librarian of the texas state library and archives commission. Records and information management for state agencies. Record retention schedule dallas document destruction. See a chart of recommended schedules for various types of local government offices. State government general records retention schedule sggrrs version 6. Unfortunately, you will not be able to access any certificates earned through the portal, but we are migrating all webinars to. The record series are grouped by function rather than office so records within an office may be covered by more than one retention schedule. Each agency must submit a complete records retention schedule, entered on form slr 105, or an approved facsimile, to the state and local records management division of the texas state library and archives commission government code, 441.
Board meeting minutes, agenda books, and docketsconsent agendas. Some records with permanent retention requirements that have ongoing administrative functionality such as student. The university archives at the briscoe center is recognized by the texas state library and archives commission for the purpose of final transfer of official university of texas at austin and ut system and ut regents records. Any record not included in this schedule is governed by the records retention schedules issued by the texas state library and archives commission pursuant to the government code, section 441. In 1972, missouris business and public records law chapter 109 was expanded to include local government. When a ut code corresponds with a state item, the state item number appears in the state item column. A records retention schedule is a document that identifies and describes a state agencys records and the lengths of time that each type of record must be retained. Texas retention schedule for public safety agency records. A state record may not be destroyed if any litigation, claim, negotiation, audit, open records request. Certain records listed in this schedule are assigned the retention period of av as long as administratively valuable. A program established on an active and ongoing basis to implement records management controls for university records and recordkeeping systems. A36 records retention university of houstonvictoria.
Dfps records disposition log form 47, logs or similar records listing records destroyed or transferred to the archives and information services division, texas state library and archives commission, showing records series title, dates of records, and date destroyed or transferred. Texas state records retention schedule 5th edition tslac. After almost a decade of service for the state of texas, this training portal has been retired as of december 31, 2019. Fill out the form below or call us today at 3037217500 for all your records retention needs.
General records retention schedules for municipalities. All state government agencies scope of records retention schedule this records retention schedule authorizes the destructiontransfer of public records documenting common functions and activities of state government. Dfps certified records retention schedule 105, view schedule. All investigations, litigation, required audits, and virginia freedom of information act requests must be completed or fulfilled. Local schedule gr, retention schedule for records common. Records retention schedule requirement and process.
Unt system consolidated core records retention schedule. You may browse the entire schedule by expanding each of the eleven categories below, or narrow your search by using the optional series selector or keyword search. Texas state vehicle fleet management plan the texas vehicle fleet management plan pdf, is available on the vehicle fleet publications page. Disposition of state records texas department of state. Certified state agency records retention schedules tslac. Agency records retention schedule amendment approved for use. The schedule is approved by the the texas state library and archives commission. Below are the approved record series that comprise the unt system records retention schedule. University records retention schedule texas state university. Retention periods listed on this schedule apply to the official record copy, whether in paper, electronic, or other format.